Free email is great when your company is first starting out. But its good to recognise the signs which tell you when when you have grown beyond the capabilities of your free email service and you need a more robust and secure solution. The business email requirements of a growing company are much different than those of a small startup. Whether you’re using Gmail or another free service, there are signs that indicate your business has outgrown free email.
These points indicate whether you should move to a paid solution or not…
If you’ve experienced any sort of security breach — or are even worried about it happening — you need a more secure solution that offers increased, enterprise-class security capabilities.
Maximum storage has been reached : a very simple reason to upgrade because your free email has now become paid for. Storage space should never cause you to delete or change how you use your email, especially when paid solutions offer large stores of data.
The current state of email security
With new threats emerging daily, every organization needs an email security strategy.
3. Domain names
Using a custom domain for your business email is a vital way to ensure your business appears professional. For example, “email@example.com” has a lot more credibility than “firstname.lastname@example.org.” While free custom email addresses are available, they often leave you open to security threats, because the company you host through will likely have access to your data and other information.
4. Data Privacy
If you’ve ever felt the need to own and manage your email data, it’s time to move to a paid solution. Often, when you agree to free email terms, you’re granting the email provider permission to mine your data and send you ads—which is how their companies remain profitable while offering free services. Not only can this distract from your work, it also puts your company’s data at risk.
5. File sharing
Need to share files and collaborate securely with your team? Paid email solutions enable team-based collaboration and sharing without putting confidential company information at risk. Office 365 for example offers Microsoft Teams which is a great way to share files, chat, calendars etc.
Move to a secure and robust email solution that offers your growing business increased security, enhanced customization and a variety of features and capabilities to improve collaboration. Not only will this keep your company running smoothly and increase teamwork, you will minimise time spent on IT Services getting the best out of your ‘free’ solution.
PR PC Support offer both Office 365 and Microsoft Hosted Exchange. Speak to me about upgrading and migrating from free email to a secure, robust ad and spam free email solution.