Document Management from Storetec coming soon

Another great product coming to our cloud based product catalogue – StoreTec Document Management. Achieve an all-digital workplace with Document Management from Storetec. Easily upload paper documents into the Cloud, such as confidential and sensitive invoices or documents, and store them securely online with access to them 24/7, from any location.

The Paper Trail

It’s highly likely that you still have bits of paper in desk drawers, in folders and filed away in cabinets. And most of those documents are likely to include sensitive information about current or former employees, clients and past invoices that need to be kept for auditing purposes. We know you have a paper trail. Every business does. But what if you could digitise that paper trail and even locate those documents easily with OCR capabilities – a quick search and find feature?

Introducing Document Management

Document Management is just that. Everything is stored within the ultra-secure hosting platform and all your documents are accessible in mere minutes. Since the average office worker spends 2.5 hours each week looking for misplaced, misfiled or lost paperwork, using Document Management means you can save 10 hours per month on average without experiencing any hassle.

It’s a real space saver

Paper documents take up approximately 18% of modern office space – that’s a huge chunk of space that could be better spent elsewhere in your business. With Document Management, you can purchase up to 50,000 DSUs (Document Storage Units / Pages) for unlimited users. Plus, it’s competitively priced too.

Full encryption at your fingertips

With GDPR around the corner, your business doesn’t have to worry when it comes to their document storage, while security is a major factor too. Document Management keeps your files stored securely in a UK-based Tier-4 Data Centre with layers of hack-proof encryption, so your data is always safe in the Cloud.

No software to install

Document Management is available directly from a cloud hosting platform, so that means there’s no software to install.

If you need more info, or would like to register interest , let me know.

Exclaimer email signatures available soon from PR PC Support

PR PC Support will soon be adding Exclaimer email signatures for Office 365 to our product catalogue

As a multi award-winning company, Exclaimer are widely recognised for their innovative email signature software. In 2016, they won the MSExchange.org Reader’s Choice Award and were also Windowsnetworking.com’s First Runner Up. Backed by industry experts and chosen by 50 million users across the globe, Exclaimer is first-class software that is based entirely on the web.

Pain Points

If you’ve ever created an email signature from scratch , you’ll know just how time consuming it can be. With Office 365 and Exchange Online, it can be just as tricky to create signatures as there’s no real way to test their designs with a preview function or embed HTML images for upselling and cross-selling. Other pain points might include:

  • Creation of numerous transport rules for departmental signatures
  • Copy/paste HTML signature designs
  • No signatures available for mobiles and macs
  • Blank spaces in contact details
  • Not able to place signatures under replies or have reply signatures
  • Lack of consistency when getting employees to use on-brand templates

Exclaimer makes creating signatures easy

With a drag-and-drop editor, Exclaimer can be used by those at any skill level and applied to an Office 365 mailbox with ease. There’s no need to be an IT whizz or a design pro as there are pre-designed templates available to use. For marketing departments, Exclaimer enables customers to easily upload their own custom fonts, icons and images for consistent branding, while professional company photographs can be added into individual signatures too. With such a simple user setup that can be completed online in minutes, you can be ready to design email signatures straight away

Compliant, trusted and consistent software

As the world’s number one leader in email signature management solutions, Exclaimer’s smart and intuitive design is also compliant with email disclaimer law. It works by passing mail from your customer’s Office 365 mailbox through to Exclaimer’s Azure servers using Office 365 connectors. Then regional, load-balanced Azure servers add signatures to all emails sent from any device – be it desktop PC, laptop, tablet, mobile and mac. With new data protection laws closing in, it’s vital that any software you purchase is legally compliant.

Further info will be posted when Exclaimer email sigantures are available.

Symantec .cloud now available from PR PC Support

PR PC Support are pleased to announce that we have added Symantec .Cloud to our arsenal of cloud based products.

What is Symantec .Cloud ?

Defend your confidential and sensitive data with unparalleled email and web threat protection from Symantec. As one of the world’s largest malware research organisations, Symantec is a global leader in security and is backed by the industry’s most secure service level agreements. With an easy to use web-based management portal, Symantec.cloud blocks 99% of spam before it reaches your mailbox, defends against both known and unknown cyber threats and delivers a GDPR-ready solution for compliance.

Combines global intelligence with advanced scanning

With 568,000 web attacks per day and $5 billion (£3.7 billion) lost to financial email fraud over the last three years, protecting critical business data against cyber threats is vital. Symantec’s Global Intelligence Network is built upon the key information that millions of desktops, servers and networks house when they run any Symantec security product. This intelligence, combined with Skeptic Advanced Scanning technology, allows the Symantec.cloud family of products to learn from what it sees and to consider how any malicious content could be applied in a harmful way, providing protection immediately.

Why choose Symantec .Cloud?

BUILT-IN AV ENGINE FOR ULTIMATE PROTECTION
Protects and defends mailboxes against cyber threats, including zero-day threats, with industry leading security protection.

BLOCKS 99% SPAM
99% spam is captured before it reaches the mailbox, with 100% of emails delivered and 100% uptime availability, ensuring confidence in the software.

EASY CLICK FOR EMAILS
Supports users when they click an email link with speedy background checks to ensure link credibility and safe web browsing.

QUICK EMAIL AND WEB CONTENT SCANS
Symantec scans an email within 60 seconds and identifies whether it houses malicious content, while web content is scanned within 100 milliseconds, leaving you to maximise business productivity.

GOVERNMENT-BACKED PROTECTION
Symantec is used by many UK banks and the UK Government, so you can rest assured you’re using the best email protection software on the market.

For further information – contact me

Acronis Tutorial – Five Keys to Finding the Best Cloud Storage for You

Published here : https://www.acronis.com/en-us/articles/best-cloud-storage/

Whether it’s smartphones giving driving directions or business files housed on corporate servers, our reliance on data is constantly evolving and forever expanding. To put that growth into perspective, IDC estimates there will be a 10-fold rise in worldwide data by 2025.

The more data we rely on, the more data we have to store. The challenge is keeping it secure and accessible at the same time. Online storage is a great way to complete that task, but few people know how to evaluate their options to find the best cloud storage for them.

The good news is that by examining vendors based on just five questions, you can easily find a cloud storage service that fits your needs, both for personal and corporate data.

Wait…what is cloud storage?

Simply put, it is a way to store data off-site on a network of servers that you access through an internet connection. Rather than saving your files and folders on your computer or another local storage device like an external hard drive or network attached storage (NAS), you upload your data to a server network located somewhere else.

Because it’s internet accessible, you can retrieve a file from the cloud anytime, anywhere, on any internet-enabled device.

cloud storage

To ensure you’re choosing one of the best cloud storage providers – one that can deliver convenient access reliably, securely and affordably – we recommend you keep the following five questions in mind.

1. What is the cloud storage service doing for you?

Not all vendors are the same, so you’ll want to know exactly what services you’re entitled to and how your data will be handled. That means you’ll need to carefully review the company’s service level agreement (SLA) before signing up. It defines the terms of the agreement and clearly establishes the level of service you can expect from the cloud provider.

The SLA will also detail the level of availability you can expect from a cloud service provider’s network, which is important. You don’t want to pay for anywhere, anytime access and then find out you cannot connect because their data center is off-line.

We talk more about availability below, but it’s worth remembering that quality vendors will proudly tout their monthly availability rate in the company’s SLA.

Cloud storage vs. cloud backup

Historically cloud storage was for anyone who wanted convenient access to their data from anywhere, while cloud backup stored a backup of your data off-site so it could be used to easily restore your system.

Acronis True Image blurs the line by combining file sync and share capabilities with online backup, giving you the best of both worlds.

2. How do they keep my data safe?

The remote, off-site nature of cloud storage gives your data an added level of protection in case the original file is lost because of hardware failure, ransomware infection, natural disaster, or even accidental deletion. But how is the vendor securing the files on their servers?

Keeping your data safe

While your data is on the server network, the cloud provider should take steps to keep that data safe. Find out how they protect their data centers. Are their security personnel on-site 24/7? Is there video surveillance of the server rooms? How do they control physical access to the data center? Acronis’ data centers, for example, demand both biometric and security token-based authentication to gain access.

Getting your files to the data center also needs to be secure, so any cloud storage service you consider should offer robust, personal key encryption. That will safeguard your data when it is in transit to and stored in the cloud. Personal key encryption means the user sets their own keys and passwords so not even the vendor can decrypt the files while they are on the server network, while in-transit encryption protects the files from being compromised or stolen while being uploaded or downloaded.

Looking for the best cloud storage for business?

Why reinvent the wheel? If you’re looking for a business solution, start by asking the peers in your professional network what services they use and whether they’d recommend them. Once you’ve collected some suggestions from trusted colleagues, you’ll have an informed perspective when you talk to the vendor.

When evaluating a cloud storage provider, ask how many corporate customers they have. Find out the how many companies (not the number of users) and whether they cover many businesses of your size. You could also inquire how many of their clients are in your industry, since they’ll have similar data needs as yours.

3. Will they be there when I need them?

It doesn’t matter if you’re entrusting a cloud storage service with your company’s important documents or precious family photos. In both cases, you need to know the vendor will still be there when you need those files, so assess the company’s short-term and long-term availability.

In the short term, you’ll want to know that they offer technical support if the need arises. The SLA should provide support details, but make sure the cloud vendor you pick provides technical support 24/7/365.

In the long-term, you want to choose a vendor who isn’t likely to go out of business. There are two easy ways to judge a company’s viability and likely longevity.

Consider a vendor with an established, stable customer base. Providers who are consistently meeting the needs of businesses or families like yours are more likely to have the foundation needed to survive. But do a little digging to see if they are losing customers, which would be an obvious red flag.

A more reliable option is to examine their financial standing. Publicly traded companies are simple since you can review their annual report, but even established private companies can be quickly researched online. Be wary of newcomers who do not have established track records, customer bases or business models, or your cloud cover might blow away unexpectedly.

4. Where is my data located?

There are several reasons why knowing the location of the data center storing your files. To start, there might be compliance requirements for your industry that require the data center not be overseas.

data centers

The location can also impact the data transfer speeds. A regional data center can provide faster access your data because if the data center on the other side of the globe, your upload and download speeds will be slower. You’ll want to find a cloud backup provider who offers access to regional data centers and, even better, allows you to choose the data center location.

5. Do they have any necessary certifications?

There are a few categories of certifications you might consider before signing any cloud storage contract.

Data security is critical for the reasons outlined above, so choose a vendor that can certify they have the best safeguards. Companies whose data centers feature the best operational and security controls will hold either a SSAE-16 or SAS 70 type II certification. ISO 27001 certification can also show that a cloud service vendor has met the international standards for information security management.

Your access to the cloud should be uninterrupted. The vendor you choose should have data centers with redundant power and environmental controls in place that will provide constant availability. While the SLA will detail the level of availability you can expect, you can limit your search to vendors whose data centers offer Tier IV certification – the highest ranking available.

Finally, if your industry demands regulatory requirements, ask if the cloud provider has relevant certifications. Healthcare companies will need a vendor that meets the compliance standards of the Health Insurance Portability and Accountability Act (HIPAA).

Final Thought

Because of the explosion of data usage and the size of the files we must to keep, families and businesses of all sizes need convenient, secure, and affordable storage solutions. As a result, countless cloud storage companies have opened their doors during the last several years. Some are proven vendors like Acronis, with robust cloud offerings, while others only have basic services or new companies trying to establish themselves.

By evaluating a potential vendor’s level of service, security, availability, location and certifications, you can ensure your family or business data will not only be stored safely in the cloud, but it will be accessible for when you need it – now and in the future.

The Worst Passwords of the last year

Everyone who uses a PC or Mac gets told not to use easy to guess passwords like “123456” or “password” . As it turns out – people obviously aren’t that bothered as they still use them.

Password management application provider SplashData on Tuesday released a list of the 100 Worst Passwords of 2017, compiled from more than 5 million passwords leaked during the year. For a fourth consecutive year, “123456” and “password” took the top two spots on the list.The list included plenty of other usual suspects like “qwerty” (No. 4), “football” (No. 9), “iloveyou” (No. 10) and “admin” (No. 11), along with some new additions, including “starwars,” which ranked as the 16th worst password of 2017.

“Unfortunately, while the newest episode may be a fantastic addition to the Star Wars franchise, ‘starwars’ is a dangerous password to use,” SplashData CEO Morgan Slain said in a statement. “Hackers are using common terms from pop culture and sports to break into accounts online because they know many people are using those easy-to-remember words.”

Other new additions to the list this year included “letmein” (No. 7), “monkey” (No. 13), “123123” (No. 17), “hello” (No. 21), “freedom” (No. 22), “whatever” (No. 23) and “trustno1” (No. 25). SplashData warned that using any of the passwords on the top 100 list “would put users at grave risk for identity theft.”

The company recommends using passphrases instead of simple passwords, mirroring advice earlier this year from the National Institute of Standards and Technology. Passphrases should include at least 12 characters and a mix of characters, including upper and lower cases, SplashData recommended. Users should also be sure to set a unique password for each website, and consider using a password manager.

Without further ado, here’s SplashData’s list of the top 25 worst passwords of 2017. To see the full 100, click here.

1 – 123456
2 – password
3 – 12345678
4 – qwerty
5 – 12345
6 – 123456789
7 – letmein
8 – 1234567
9 – football
10 – iloveyou
11 – admin
12 – welcome
13 – monkey
14 – login
15 – abc123
16 – starwars
17 – 123123
18 – dragon
19 – passw0rd
20 – master
21 – hello
22 – freedom
23 – whatever
24 – qazwsx
25 – trustno1